Grampian Yoga
Association |
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Scottish
Charity Number SC016624 |
GYA ANNUAL GENERAL MEETING
commencing at 10.30 am on 15 March 2010
at 8 Bon Accord Square, Aberdeen
MINUTES
Present: Janet Ollason, Chairman
Pamela Welsh, Secretary & Treasurer
Sandra Cook
Allison Summers
Moira Donald
Linda Moodie
1. Welcome & Apologies
The Chairman extended welcome and intimated apologies for absence had been received from Joan Honeyman, Marea Adam, Marian Van Oorschot and Fiona Smith
2. Minutes of Previous Meeting
The Minutes of 2010 AGM were read by Pam Welsh and approved.
Proposed: A.Summers; Seconded: J.Ollason
3. Chairman’s Report and Annual Report to OSCR
- The Chairman reported that the Newsletter had recently been issued to all members, together with Annual Subscription Renewal Form. Membership was similar to previous years, despite the increase in Subscription Fee. Janet expressed her thanks to all Teachers who had volunteered to assist at the Summer Classes in 2010. These had been a huge success, with the new venue receiving positive feedback from students and teachers.
- Yoga Scotland has now agreed that the 2011/12 Foundation Course will be based in the Aberdeen area. To date there had been no applications but it is hoped that these will begin to arrive shortly.
- A copy of the Trustees’ Annual Report & Accounts for presentation to OSCR was tabled by Janet Ollason. Its content was broadly similar to the Newsletter, but in the format required by OSCR.
4. Treasurer’s Report and Annual Accounts
The Annual Accounts were presented by Pam Welsh, who declared another successful year. Pam pointed out that the change of format to the accounts was to comply with OSCR requirements. New Auditors will require to be appointed for the current financial year. It was agreed that Gordon Edwards be asked if he is willing to take on this role. ACTION: L.Moodie
5. Election of Office Bearers and Committee Members
Janet Ollason was re-elected as Chairman. Proposed: P.Welsh, Seconded: M.Donald
Pam Welsh stood down from the post of Treasurer and Secretary. The Committee extended their thanks to Pam for all her hard work and commitment. The Chairman confirmed Lifetime Honorary Membership.
Moira Donald was elected Treasurer. Proposed: A.Summers, Seconded: P.Welsh
Linda Moodie was elected Secretary. Proposed: P.Welsh, Seconded: S.Cook
Sandra Cook and Allison Summers agreed to continue as Committee Members.
Joan Honeyman stood down from Committee. The Committee extended their thanks to Joan for all her hard work and commitment. The Chairman confirmed Lifetime Honorary Membership. As Joan was not in attendance, this will be confirmed to Joan in writing by Janet Ollason. ACTION: J.Ollason
Future Activities
· Moira Donald asked whether John Codd would be approached to provide a Seminar in the future. It was agreed that, as John had previously withdrawn for personal reasons, it would better to wait a while before approaching him again.
· Spring Seminar - there are currently 30 people booked to attend. Moira and Pam will work together on this occasion with regard to paying for room hire, as it is unlikely the bank will have recorded the change of Treasurer. Allison will organise the teas/coffees. ACTION: A.Summers
· Summer classes – Linda Moodie to book Craigiebuckler Hall, if it is available. We will aim to commence classes on Tuesday 28 June, and run for a total of 10 weeks. ACTION: L.Moodie
· Moira Donald suggested offering a daytime class during the summer. It was agreed we try for a 4 week block initially in order to establish interest. Sandra Cook agreed to organise this. ACTION: S.Cook
· Autumn Seminar will be advertised in next Yoga Scotland magazine, also a poster should be available later in the year.
· Ideas for 2012
- Paul Fox – we could consider a sharing situation with YS or BWY
- Marjory Watt - consider tying in with one of the FC weekends
- Ilse Elders to be asked if she would run a further teachers’ day this summer. Sandra Cook will make the initial approach. ACTION: S.Cook
6. Body & Soul Trade Fair – Yoga Scotland has approach GYA regarding sharing a stand at the Trade Fair this April. After discussion it was agreed it was unlikely to generate a lot of interest. However, we will offer a donation towards the cost of the Yoga Scotland stall, where we could place some Newsletters for distribution. Janet will contact Yoga Scotland and Moira will arrange a cheque for £10 donation. ACTION: J.Ollason/M.Donald
7. AYC Plaque. It was agreed we will make a contribution towards the cost of the AYC Plaque. Allison Summers to let us know the final cost so that a decision can be made as to the size of the donation. ACTION: A.Summers
8. AOCB
- Moira Donald suggested that cheques in payment of Seminars should be banked before the event, rather than after. Linda Moodie agreed. However, it was explained that cheques were held until after Seminars to make reimbursement easier should the Seminar have to be cancelled.
- Allison Summers queried the cost of Committee Members’ attendance at Seminars and Summer Classes. It was agreed that Committee Members should have free entry to Seminars and to Summer Classes, with the proviso that they assist with Beginners attending the classes, as required.
9. Date of Next Meeting will be agreed at a later date. The AGM closed at 11.45 am.